Hi!

Is it possible for a group of taxpayers to pay their taxes collectively using a single cheque but ask for official receipt for each of them?

Have you referred this to your respectively COA officer?

Thanks!

seanix

ETRACS does not support multiple receipts for one cheque. We have already considered it before and supporting this makes things really complicated, like voiding transactions, so we are not considering this in the current design. One receipt reflects payment of one taxpayer. When a receipt is printed, the payment is immeadiately effected in the appropriate subledger of the taxpayer. So, just inform the taxpayers we issue only one receipt per check per taxpayer. If they find this difficult to do, let them convert the check into cash first to allow them to pay the appropriate taxpayer. We try to design the system as easy as possible to facilitate transactions, but not at the expense of making things highly prone to errors.

Cheers,

Elmo

A good tax collection system is one in which a single check can be applied to multiple payments. This can be done, say for example, I am a business owner of a pawnshop wherein I have 10 branches. My main office prepares the check for payment of business taxes and fees of all my 10 branches. Do not tell me, I have to prepare ten checks (one for each). My single check should be accommodated to pay for all my ten branches taxes and fees. This is also true with real property payments. For example I am a real estate developer with 100+ subdivided lots, don't tell me I have to prepare one check for each of the 100+?

Hi loidaofcebu,

Thanks for your inputs. We might probably be considering supporting this feature in future releases. We're studying the mechanism of using split checks. To integrate this in the system is not difficult though. What's difficult is establishing rules which we would probably need to sit down with the COA again to thoroughly discuss this matter. Like anything, any feature we will put in has to be scrutinized. Assuming this feature is made, we have to ensure not to overlook that the proper controls are still there, how difficult is it to audit? What if there are errors made by the collector during preparation of the ORs? How do we rollback transactions? Will this feature be allowed for all taxpayers or should taxpayers be enrolled first to some form of registration so the system will know that we can accept payments only from his/her registered payors. Anyway, we appreciate feedback as we are committed to make the product better. If we'll have the time, I'll also try to come up with a survey/vote from the current ETRACS users and try to ask them if this feature is really needed ASAP. If they vote strongly for it and the need is compelling enough, we might speed up the development process.

Regards,

Elmo